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Procurement Decision Chart

91µ¼º½ÊÓÆµ

By virtue of Procurement Directive, you must follow the Procurement Decision Chart below when preparing to acquire goods or services.

Step

Action

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Step 1:

Define Needs and ensure budget availabilityÌý

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Describe in clear and concise terms, suitable for public scrutiny, what you need to purchase (Goods or Services)Ìý

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Step 2:

Check if an internal supplier is availableÌý

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Yes: Submit a Purchase Requisition in MMP with the internal supplier.Ìý

No: procure from an external supplier

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Check if an external supplier is under contractÌý

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Yes: Submit a Catalog Purchase Requisition in MMP. Ìý

No: Proceed to Step 3Ìý

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Step 3: Determine Purchasing TierÌý

91µ¼º½ÊÓÆµ MarketPlace (MMP)Ìý

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$0-$9,999

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External Supplier Active in MMP: Submit a Purchase Requisition in MMP with the external supplierÌý
No External Supplier in MMP: First consider Using P-card. If PCard is not a suitable procurement method for your needs, submit a request for new supplier record. Once the new supplier record is active in MMP, submit a Purchase Requisition in MMP with the external supplier.Ìý

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*$0-9,999 but involves involve the communication of personal information to the supplierÌý

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Submit a contract request in MMPÌý

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**$0-9,999 but involves a solution or service to accept or process card payments for 91µ¼º½ÊÓÆµÌý

Ìý

Submit a contract request in MMPÌý

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$10,000-$99,999Ìý

Ìý

External Supplier Active in MMP Available: Submit a Purchase Requisition in MMP with the external supplier.Ìý

No External Supplier Active in MMP: submit request for new supplier record. Once the new supplier record is active in MMP, submit a Purchase Requisition in MMP with the external supplier.Ìý

In all cases, provide backup that demonstrates that a competitive search for the best supplier offer was performed, or that no competition existed, for one of the reasons listed in the Standard on Procurement Exceptions.Ìý

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***$10,000-$99,999 but involves involve the communication of personal information to the supplierÌý

Ìý

Submit a contract request in MMPÌý

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****$10,000-$99,999 but involves a solution or service to accept or process card payments for 91µ¼º½ÊÓÆµÌý

Ìý

Submit a contract request in MMPÌý

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Over $100,000Ìý

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Submit a contract request in MMPÌý

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